Whether you’re launching a new product or saying thank you to employees for a job well done, a corporate party is a great way to make such a statement. However, these expensive events can easily turn into long, boring affairs that nobody enjoys. The key to prevent that from happening is good planning.
It’s never too early to start planning an event. In fact, if it’s possible, you should start working out the details several months in advance. Here are 7 things that need to be planned for any successful party.
- Theme and Purpose
From the very start, you have to establish why you’re throwing a party and whom it’s for. This will help you decide on a theme (if one is necessary), and guide the rest of your decision-making.
Another thing you have to determine early on is exactly how much you can spend on this event. As long as you start early and are honest about what you can afford, a tight budget won’t get in the way of a good corporate party.
Many companies have in-house venues for large events, but you may want to look into other options such as hotels, event halls, Essex marquees, or historic houses. Book as soon as you can to take advantage of early bird reservation fees.
It’s not a party if there’s no entertainment! If it’s a small, in-house affair, you can rope in some talented employees to help out in this aspect, but a DJ or live band is often desirable. Again, it pays to book them well in advance. Photo booths are a huge trend this year. You can hire a photo booth in Kent from OMG, they cover the whole of the UK too but concentrate mainly in the South East. Check out their reviews on their Yell.
- Drinks and Nibbles
Drinks are a must for any party, but consider how you’re going to control the flow (a drink ticket for each guest is a good idea). You must also plan to serve several snacks or a filling meal if the event will last for several hours. Start looking for caterers immediately if food and beverages don’t come with your venue. If you are not wanting a caterer, then give Clearspring a visit and pick up some brilliant snacks for the event. A good venue to look for is one with a bar big enough to stock and serve the number of people. This bar needs to stock a variety of beverages for the guests and have a large number cellar gas supplies so that they won’t run out on the night.
- Invitations and Promotions
Build up anticipation for your party by announcing it months in advance on social media and other channels. Send out formal invitations three to four weeks before the event, and gently follow up on RSVPs two weeks before it happens.
- Contingency Plans
Because you never know when things may go wrong, it always pays to have a contingency plan ready. Make sure that everyone involved in the party preparations knows what to do in case of technical failures, adverse weather conditions, and other emergencies.